“Personal Information” means information or an opinion (including information or an opinion forming part of a database), whether true or not and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained from the information or opinion.
“Direct Marketing” means the marketing of goods or services through means of communication including written, verbal or electronic means. The goods or services, which are marketed, may be those of HK AUTOPARTS or a Related Body Corporate or those of an independent third-party organization.
“Disclosure” means the release of information outside HK AUTOPARTS, including under a contract to carry out an “outsourced function”.
“Primary Purpose” means the dominant or fundamental reason for information being collected in a particular transaction.
“Reasonable Expectation” means a reasonable individual’s expectation that their personal information might be Used or Disclosed for the particular purpose.
Related Body Corporate means that where a body corporate is: i. a holding company of another body corporate. ii. a subsidiary of another body corporate; or iii. a subsidiary of a holding company of another body corporate, the first mentioned body corporate and the other body corporate are deemed to be related to each other.
Sensitive Information means: i. information or an opinion about an individual’s: a. racial or ethnic origin; or b. political opinions; or c. membership of a political association; or d. religious beliefs or affiliations; or e. philosophical beliefs; or f. membership of a professional or trade association; or g. membership of a trade union;
STATEMENT OF PURPOSE
This Data Privacy Policy sets out the standard Policy which HK AUTOPARTS will apply in relation to the treatment and protection of Personal Data and Information of its customers within the framework of transparency, honesty and respect to human dignity.
APPLICABILITY AND SCOPE
This policy shall apply to Personal Data when it is electronically processed, or obtained, gathered, or extracted in preparation in any other way for electronic processing, or when processed via a combination of electronic and traditional processing. This policy shall not apply to Personal Data processed by individuals within a private or a family scope, or to any Personal Data processed for the purpose of obtaining official statistical data as per provisions of the referred to Qatar law No (2) of 2011. The Data Privacy Policy includes information on how HK AUTOPARTS collects, uses, discloses and keeps secure, individuals’ Personal Information. It also covers how HK AUTOPARTS makes the Personal Information available for access to and correction by the individual. This Policy is a public document and has been prepared in accordance to Qatar promulgated Law No. (13) of 2016 on Protecting Personal Data Privacy Collection.
DATA COLLECTION
HK AUTOPARTS will collect Personal Data and Information upon prior consent of customer and as the information deemed necessary for HK AUTOPARTS to perform one or more of its functions or activities to ensure delivering the ordered items to the customers.
1. In this context, “collect” means gather, acquire or obtain by any means, information in circumstances where the individual is identifiable or identified.
HK AUTOPARTS collects Personal Information primarily to supply its customers with the products and services placed in HK AUTOPARTS website and its related entities. HK AUTOPARTS also collects and uses Personal Data Information for following purposes but not limited to: Receipt, registration, storage, preparation, modification, retrieval, usage, disclosure, publication, transfer, withholding, destruction, erasure and cancellation.
HK AUTOPARTS collects Personal Information Billing and Account Management, Business planning and product development and to provide individuals with information about promotions or sending any advertising or marketing material to certain individuals, as well as the products and services of HK AUTOPARTS Logistics affiliated entities.
HK AUTOPARTS will take the appropriate administrative, technical, and financial precautions to protect Personal Data and will not collect any Information from individuals without their prior consent and only where it is necessary for HK AUTOPARTS to collect such information for an activity or function.
USE OF PERSONAL DATA
HK AUTOPARTS will, prior to start processing any Personal Data, inform the Individual with the following: obtain an individual’s consent for Use of non-sensitive Personal Information for Secondary Purposes at the time of collection, unless the Use is a related Secondary Purpose, which would be within the relevant individual’s Reasonable Expectations.
HK AUTOPARTS uses Personal Information primarily for the purposes listed in 1.2 above.
HK AUTOPARTS will not use Sensitive Information for Direct Marketing. Therefore, HK AUTOPARTS will not transmit of electronic Communication to an Individual, for the purpose of Direct Marketing, shall be forbidden, except after obtaining the prior consent thereof.
HK AUTOPARTS may use Personal Information to avoid an imminent threat to a person’s life or to public safety. It may also use Personal Information for reasons related to law enforcement or internal investigations into unlawful activities.
HK AUTOPARTS will not use Personal Information without taking reasonable steps to ensure that the information is accurate, complete and up to date.
DISCLOSURE
HK AUTOPARTS may Disclose Personal Information to related or unrelated third parties if consent has been obtained from the individual. This will include obtaining the individual’s consent for Disclosures made under the credit reporting requirements of the Privacy Act.
HK AUTOPARTS may Disclose Personal Information between Related Bodies Corporate where information is Disclosed to such a Related Body Corporate, that Related Body Corporate is bounded by the original Primary Purpose for which the information was collected.
HK AUTOPARTS may disclose Personal Information to unrelated third parties to enable outsourcing of functions (such as billing, customer relations management and order fulfillment), where that is Disclosure or Use for a related Secondary Purpose and has been notified to individuals or where such Disclosure is within the individual’s Reasonable Expectations.
HK AUTOPARTS will take reasonable steps to ensure that its contracts with third parties include requirements for third parties to comply with the Use and Disclosure requirements of the Privacy Act.
HK AUTOPARTS may disclose Personal Information to law enforcement agencies, government agencies, courts or were permitted or required by law.
HK AUTOPARTS will not take any decision or measure that may limit the Cross-Border Data Flow, unless the processing of such data is in breach of this Law, or where such processing may cause serious damage to the Personal Data or to the Individual’s privacy.
If a Disclosure is not for a Primary Purpose; is not for a related Secondary Purpose; or upfront consent has not been obtained, HK AUTOPARTS will Not disclose Personal Information otherwise than in accordance with the Exceptions set out at 3.1 to 3.6 above
HK AUTOPARTS does not generally sell or share its customer lists on a commercial basis with third parties but if it did, it would only do so if we had the appropriate consent of the individual is obtained. If the consent provided is conditional, HK AUTOPARTS will take steps to ensure (by contract) that the use of its customer list by third parties does not exceed the scope of the consent.
QUALITY OF INFORMATION
4.1 HK AUTOPARTS will review, on a regular and ongoing basis, its collection and storage practices to ascertain how improvements to accuracy can be achieved. 4.2 HK AUTOPARTS will take steps to destroy or de-identify Personal Information after a maximum of seven years from the date of the last customer interaction, unless the law requires otherwise.
INFORMATION SECURITY
HK AUTOPARTS requires employees, contractors and stakeholders to perform their duties in a manner that is consistent with HK AUTOPARTS legal responsibilities in relation to privacy policy.
HK AUTOPARTS will take all reasonable steps to ensure that paper and electronic records containing Personal Information are stored in facilities that are only accessible by people within HK AUTOPARTS who have a genuine “need to know” as well as “right to know”.
HK AUTOPARTS will review, on a regular and ongoing basis, its information security practices to ascertain how ongoing responsibilities can be achieved and maintained.
ACCESS TO DATA & RECTIFICATION
HK AUTOPARTS will correct its records containing Personal Information as soon as practically possible, at the request of the concerned individual in accordance with this Policy subject to HK AUTOPARTS solo discretion.
Concerned Individuals who wish to lodge a request to access and/or correct their Personal Information should do so by contacting HK AUTOPARTS client services department, as per the details on the website. HK AUTOPARTS might charge a fee for processing record for Data or an access request.
INQUIRES & COMPLAINTS
HK AUTOPARTS client services representatives will be the Solo point of contact for inquiries about privacy issues. Individuals wishing to make an inquiry or complaint regarding privacy should do so by contacting HK AUTOPARTS client services, as per the details available in the HK AUTOPARTS website.
7.2 HK AUTOPARTS websites will contain a prominently displayed privacy statement and will include a copy of this HK AUTOPARTS Privacy Policy.
ANONYMOUS TRANSACTIONS
HK AUTOPARTS will not make it mandatory for visitors to its web sites to provide Personal Information unless such Personal Information is required to answer an inquiry or provide a service. HK AUTOPARTS may however request visitors to provide Personal Information voluntarily to HK AUTOPARTS (for example, as part of a competition or questionnaire).
